We would LOVE to coordinate your wedding!  The average cost from most coordinators is $1,800, we do it for $1,295 and include:

• When does the first song or music begin?
• Will you have a DJ or live music?
• If you have a DJ, where will they be set up during the ceremony?
• Who enters first to begin the wedding party?
• Where does the bride’s mom sit?
• Who walks the bride’s mom down the aisle?
• When/where do the step-parents enter and sit?
• When does each member of the wedding party enter?
• Where does each member stand once they arrive at the front?
• Where does the ring bearer stand?
• Where does the flower girl stand?
• Who is walking the bride down the aisle?
• Where does the bride stop, to be “given away”?
• How does the ring ceremony work?
• How is a unity ceremony handled?
• Presentation of the couple
• Instructions for family and friends during final pictures at the end of the ceremony

It also includes:  Ceremony

• Set up programs and other ceremony items i.e. guest book, unity candles, kiddush cups, wine or yarmulkes
• Ensure that ushers/groomsmen arrive on time and are ready to pass out programs
• Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnières have arrived at ceremony location
• Alert ushers/groomsmen as to when to begin escorting guests to their seats and remind them as to how to be a “proper” usher
• Ensure that ceremony musicians have arrived and direct them as to where to set up
• Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will used to cue musicians
• Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony
• Communicate with bride and groom so that they know how much time remains before the start of the ceremony
• Handle any emergencies that may arise
• Line up the bridal party for their entrances down the aisle
• Cue ceremony musicians when bridal party is ready to begin processional
• Gather family and friends for after ceremony photos

Prior to Reception

• Greet vendors and instruct them as to where to set up i.e. wedding band, florist, and caterer
• Arrange escort cards
• Make sure reception flowers/décor is set up according to flower order
• Ensure that tent and lighting are set up properly and troubleshoot as needed
• Meet with catering staff to confirm food timeline
• Set up guest book and pen, champagne flutes, cake cutting utensils
• Set up table numbers/names and menu cards
• Set up amenities baskets, hand towels, candles etc. in bathrooms

Reception

• Ensure proper flow of cocktail hour food
• Look over dining tables and make sure they are set up properly
• Along with catering staff, encourage guests to join bride and groom for dinner at the end of cocktail hour
• Help guests locate their escort cards and dining tables
• Locate bride and groom and instruct them to stay to the side of main dining room until they receive cue for their introduction and first dance
• Cue band when the majority of guests have found their tables and bride and groom are ready to be introduced
• Cue band, photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances
• Cue best man and father of the bride when they are about to be announced for toasts
• Alert catering staff to pour champagne just before the toasts
• Be aware of timing of catering service and make sure people are served promptly
• Distribute final payments/gratuities to vendors at the end of the evening (no negotiation in the terms of vendor contracts will be handled by The Wedding Sitter at this time)
• Prevent & fix any problems that may arise during your event
• Remain easily accessible through the entire event in case there are any details you would like attended to
• Set up favor table towards the end of the evening
• Pack up gifts/cards, miscellaneous ceremony and reception items and have them ready to be taken to a family members car at the end of the night
• Coordinate reception departure transportation